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That is an example of static information. For example, entering a return address into a mail merge envelope.
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In the mail merge document, you enter the static, or “unchanging,” information. Then you choose a data source for the document, which is often a Word data source. To perform a mail merge you must first create a mail merge document. That flexibility makes this feature very useful when combined with the other Microsoft Office applications. You can create a data source in Word or you can use data from an Excel spreadsheet or Access database table as your data source for a merge document. In addition, Word can use several types of data sources. Also, while this example uses an envelope as the document type, you can also create letters, e-mails, labels, and directories using the mail merge feature. Obviously, this can save a lot of time and money when creating mass mailings. You would then merge the table data into the document- which would produce one envelope for each record in the table. In this example, you would create a single envelope document and place a field for the customer name and another field for the customer address on the face of the envelope. For example, if you had a table that contained the names and addresses of your customers, you could create a document, like an envelope for example, that would display the name and address of each customer on its face. For each record, or row, within the table, you will typically produce one copy of the document. Thank you for visiting and wish you the best luck.You can use the features in Word’s “Mailings” tab in the Ribbon to perform automated mailings, often referred to as performing a “mail merge.” When you use the mail merge feature in Word, you merge information from a table, called a “data source,” into designated fields in your document. From now on, if you need to write invitations, letters … and send it to a large number of people, you just need to do the exact steps of mail merge as above, then you will shorten the time compared to having to write each letter to 1 recipient yourself.
HOW TO DO A MAIL MERGE IN WORD 2016 HOW TO
So now you have know how to merge mail, documents in Word 2016. Step 7: To print the mail, select Print, otherwise close the Mail Merge window. Step 6: To review the result, select Next: Complete the merge. After done adding, select Next: Preview your letters to switch to the message preview step. Or you can directly select the field in the Mail Merge window on the right. Place the cursor on the field you want to insert information, then select Mailings -> Insert Merge Field -> select the appropriate information field.įor example, in the line Dear Mr/Mrs, choose the field Name, in the line Ticket Class, choose the field Ticket Class, in Gate no:, choose the field Gate.
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Step 5: Here to make it easier to understand, you do as following: In the Mail Merge Recipients box, by default all recipients are selected, if you want to remove some names, you can uncheck at that person, after that click OK.Ĭlick Next: Write your letter to move to the next step. Select the sheet containing the address list and click OK. In the Select Data Source window, select the list file and click Open. If there is already an Excel file with the list of information, then choose Use an existing list, then select Browse to open the file.
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If you don’t have one, choose Type a new list to create. Step 4: In this step, you need to add the content to the file so that Word automatically adds the information to the invitation. Step 3: Here you select the document to start to merge, here I have already opened the Word document to merge at the begining, so I choose Use the current document. Step 2: Select the type to mix for the document, for example here I want to create invitations, so I will choose Letters. Step 1: Open the Word document that needs to be merged, on the interface, select Mailings tab, then Start Mail Merge, select Step-by-Step Mail Merge Wizard to prepare for the steps to merge mails. Other version you could just use the same method, no different. The tutorial is made with Word version 2016. If you haven’t heard about this yet, please refer to the tutorial article below. This means you have to send the same text sample to many different people, instead of having to fill in the sample one by one to each person, you just need to compose a fixed template with list of recipients and use the Mail Merge feature. Mail Merge in ms word is a useful feature that Microsoft also provides, to save a lot of time when creating notices, meetings, invitations, etc….